If you are coordinating event A/V with a third party company or the venue, please provide the contact information for the company’s representative so that we can ensure the appropriate A/V is in place for live streaming. Having proper A/V to cater to both your in-person audience, as well as your online audience, is critical. The good news is, one setup can serve both simultaneously in most cases. This is especially the case with nothing but speaking events where a simple microphone setup will suffice. Our recommendation is to use handheld wireless mics, a podium with a fixed mic, or earset/headset microphone. Here is a link with more information on these microphone setups. The choice of mic should account for whether or not your presenters plan to move around or stay in one spot and whether they prefer to have both hands free or don’t mind holding a microphone for potentially extended periods of time.
As for lighting, room/ceiling lighting is potentially sufficient for video, though it tends not to be the most attractive light for video. It is important that if a projector screen is simultaneously being used with room lighting that doesn’t wash out the screen in the process. Event lighting setups can be brought in by third party providers, and we never mark up those type of services on our own estimates.
Lastly, please inform us if your event uses any type of graphics during presentations, whether through PPT or similar program. We will always attempt to interface with the computer presenters use to transition slides. At times, it’s easier to manually switch slides with a copy of the presentation on our end, so that the presenter’s own system can maintain independence or if a connection simply can’t be made.